Best Accountants for Small Business: Top Services & How to Choose in 2025

Choosing the best accountants for small business is one of the most important financial decisions you’ll make. The right accountant not only helps you file taxes but also provides strategic advice, manages cash flow, ensures compliance, and helps your business grow.

In this guide, we’ll explore the top-rated accountants and accounting services for small businesses in 2025, what to look for in a qualified CPA or firm, and how to find the perfect fit for your unique needs.

Why Small Businesses Need an Accountant

While DIY software like QuickBooks and Wave can handle basic bookkeeping, professional accountants bring much more to the table:

• Tax preparation and planning
• Financial forecasting and budgeting
• Compliance with IRS and state regulations
• Payroll and sales tax management
• Business structure guidance (LLC vs. S Corp)

Having a reliable accountant can save you thousands in taxes, help you avoid penalties, and free up time to focus on running your business.

Best Accountants for Small Business in 2025

Here are some of the most trusted accounting services and platforms for small businesses:

Bench Accounting – Best for Bookkeeping & Tax Filing

Overview: Bench is a fully remote accounting service that pairs you with a team of bookkeepers and tax professionals.

• Key Features:

Monthly bookkeeping

Year-end tax filing

Financial reporting dashboard

Integrates with Stripe, Square, and Shopify

• Pricing: Starts at $249/month
• Pros:
  Dedicated human bookkeeper
  Beautiful interface
  Ideal for online businesses
• Cons:
  No in-person support
  May not suit complex financials

QuickBooks Live – Best for DIY + Expert Help

Overview: Combines QuickBooks Online with access to certified live bookkeepers.

• Key Features:

Monthly reports and reconciliations

Real-time collaboration

Easy migration from spreadsheets

• Pricing: $200–$400/month, plus QuickBooks subscription
• Pros:
  Trusted software brand
  Scalable with your business
  Great for startups and freelancers
• Cons:
  You still need to do some setup
  Tax services not included

Pilot – Best for Startups and Tech Companies

Overview: Pilot offers bookkeeping, CFO services, and tax prep tailored for tech-savvy entrepreneurs.

• Key Features

Accrual-basis accounting

Fundraising and board reporting

CFO services available

• Pricing: Starts at $499/month
• Pros:
  Venture-backed and highly rated
  Built for SaaS, eCommerce, and startups
  Accurate GAAP reporting
• Cons:
  Premium pricing
  Not ideal for local retail shops

1-800Accountant – Best for Tax and Entity Setup

Overview: Offers full-service accounting and tax support with CPAs across all 50 states.

• Key Features:

Year-round tax advice

LLC formation services

Dedicated CPA

• Pricing: Starts at $139/month
• Pros:
  National coverage
  Affordable flat-rate pricing
  Ideal for new business owners
• Cons:
  Mixed customer support reviews
  Limited real-time dashboard features

Bookkeeper360 – Best for Growing Businesses

Overview: A robust solution offering bookkeeping, payroll, and CFO services.

• Key Features:

QuickBooks and Xero integration

Payroll, AP/AR, and inventory

Business health dashboard

• Pricing: Starts at $399/month
• Pros:
  Excellent support
  Scalable as you grow
  Industry-specific solutions
• Cons:
  Not suited for solopreneurs
  Higher starting cost

What to Look for in an Accountant for Small Business

When choosing an accountant, consider the following:

Local vs. Online Accountants: Which Is Better?

Tip: Many online accountants now offer video calls and shared portals, making remote work seamless.

Benefits of Hiring a Small Business Accountant

• More Time: Focus on running your business, not balancing books
• Fewer Errors: Reduce risk of costly tax or payroll mistakes
• Financial Insights: Access accurate, up-to-date reporting
• Tax Savings: Take advantage of deductions and credits
• Audit Protection: Support during IRS reviews or audits

How to Find the Best Accountant Near You

If you prefer local service, search:

• “Best small business accountant near me”
• Check Google Reviews, Yelp, and BBB ratings
• Ask fellow business owners for referrals
• Use directories like AICPA.org or Xero Partner Directory

Tip: Interview at least 2–3 accountants before making a decision.

Red Flags to Watch Out For

• No license or unclear credentials
• Poor or no online reviews
• Avoids answering specific questions
• Charges vague or hourly-only rates
• Lacks experience in small business or your industry

Should You Use an Accountant or DIY Software?

Conclusion

Finding the best accountant for your small business can feel overwhelming, but the right partner can transform your operations, save you money, and provide peace of mind. Whether you choose a local CPA or an online accounting service, the key is to find someone who understands your business, communicates well, and offers transparent pricing.

Take the time to vet your options—and your bottom line will thank you.

FAQs

1. How much does a small business accountant cost?

Prices range from $100 to $500+ per month, depending on services, location, and business size.

2. Can I use an online accountant for my local business?

Yes. Most online accountants serve clients nationwide and offer excellent virtual support.

3. What’s the difference between a CPA and a bookkeeper?

A bookkeeper handles daily transactions and reconciliation, while a CPA offers tax advice, planning, and compliance.

4. How often should I meet with my accountant?

Monthly or quarterly check-ins are recommended, especially during tax season or business changes.

5. Do I still need accounting software if I have an accountant?

Often yes. Most accountants use tools like QuickBooks or Xero to collaborate and maintain transparency.

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